Time for Goals, Targets, and your To Do List

It’s March and the season of spring, lighter days, and energy has arrived to do more – how long is your To Do List?

And it’s also gosh, where has the year gone already, 9 weeks ago it was planning, and ideas for making the most of 2024!

As we come to the end of the first quarter of 2024, I learned something new about Goals and Targets – and the often never-ending To-Do list.  I remember someone said “jokingly” that the easiest way to reduce your To Do list was to simply take some stuff off it.  Zig Ziglar said that the day before vacation is our most productive because we work through that To Do list with precision and speed!

However, a To Do List is too often done first, whereas it should be the last thing in a process.  In reality we need to start much higher up.

You see, I was asked recently, “what are your goals for today”.

And I pointed to my to-do list.

I was asked “what are your targets for today”.

And I again pointed to my To Do list.

But neither goals nor targets are the To Do list!

Let me explain – so the overall dream might be – I want to run a successful busy clinic, be financially free, which means I can work the hours I want, and earn x amount, go on x holidays a year, etc. Yours will be what yours is.

The monthly goal then looks like – I see x number of clients a month, which translates into x number a week, so setting your weekly and then daily goal becomes important.

And a target then might be – how many people do I need to speak to each week, to be sure I can serve that number of clients each week.  Of course, not everyone we speak to becomes a client.  But do you know how many do? Maybe we give a talk and get in front of 40 people.  How many of those will book a session? Or ask for details of how they can see you.  Do they walk away with some information, a business card, a flyer? And then we have to look at how many people do you need to get in front of to ensure you have this number of clients each month.

So it becomes clearer than the number of people you need to talk to about Kinesiology – each week I need to get x amount of new clients.

The To Do List is LAST

What is important is to make sure the things you’re doing, are getting you closer to what you want.  Just like in Systematic Kinesiology if we don’t prioritise, we end up working on stuff that’s either a rabbit hole, a compensation or something we might not need to work on at all as it will be fixed by doing something else!To Do List - KinesiologyZone

Effective time management helps:

  1. Prioritise ruthlessly: Not all tasks are created equal. Prioritising tasks based on their urgency and importance is crucial. Use techniques like Eisenhower’s Urgent/Important matrix to categorize tasks into four quadrants: important and urgent, important but not urgent, urgent but not important, and neither urgent nor important. Focus on tasks in the important but not urgent quadrant to prevent them from becoming urgent crises later on.
  2. Eat the frog first – what is a task you keep putting off to later in the day and then run out of time.  Make the jump to do the thing that you know will make a difference and do that before anything else.
  3. Break tasks into smaller steps: Large, daunting tasks can often lead to procrastination. They’re often projects really.  Break them down into smaller, manageable steps to make them less overwhelming. And better still, see if there’s someone else that can do it for you.  This not only makes tasks easier to tackle but also provides a sense of accomplishment as you complete each step.
  4. Set deadlines and stick to them: This is setting a target for the day.  What do you want to achieve by a certain time.  When you assign deadlines to tasks (real ones are definitely more motivating) this creates a sense of urgency and accountability. Be realistic about your deadlines though as often we under-estimate how long a task may take, and avoid over-committing yourself.  Using some sort of tracking system can help.
  5. Eliminate distractions: We are over distracted.  We pick up our phones, our eyes see a notification, and we’re going for 10 minutes.  Even it if is only 10, do that 6 times a day, and it’s an hour wasted.  Identify common distractions, whether it’s social media, notifications, or noise.  Set a boundary by turning off the phone if you can, setting specific times for focused work, and then take a break.  Remember to eat and drink water.
  6. Utilise time-blocking: What are regular tasks you have each day.  Can you allocate specific times for different tasks throughout your day. This helps dedicate time to important tasks and ensures that you make progress on your priorities. When you’re booking in clients, book them in on the same day first till that day fills up, rather than scattered throughout the week.  Also, can you do two things at once – catch up on calls while you’re out walking for example?
  7. Practice self-care: Remember to take breaks throughout the day, especially if a task is taking a long time. Simply stepping away from your work and a quick 20 minute walk will clear your mind. Taking care of your physical and mental well-being is essential for maintaining productivity and getting back into flow.

When we start a course, the number one concern students have is around time.  We all have the same 24 hours, but we all use them very differently.  Seven to eight should be sleeping, and there’s the winding down and getting ready in the morning brings it to 9-10 hours.  Leaving 14 for everything else.  You have to find what the real problem is.

First start to track where your time is spent.  When you track you get data.

Then you can make decisions about the reality of your day.

Creating time

– by being more efficient in different areas of your life, and being more conscious about distractions – watching TV/social media and other wasted time.

– finding pockets of time to do short tasks

– getting more focussed on self care, resilience and your health.  When we know what we’re aiming for, clarity helps us get more time.

What are your tips and recommendations?

Our Balanced Health Course starts each year in Spring and Autumn – check it out here